The Role of Automation in Short-Term and Temporary Worker Assessments and Processes

16th October 2024

UK companies face increasing pressure to stay compliant with complex immigration regulations.

As UK companies face increasing pressure to stay compliant with complex immigration regulations, they turn to experienced professional services companies to help them manage short-term and temporary worker assessments, streamline processes and enhance accuracy and consistency.

From verifying eligibility to tracking visa expirations and work permits, automated systems are becoming indispensable tools in managing the fluid and fast-paced nature of temporary workforces across industries. This shift is redefining how organizations operate, enabling them to focus on strategic growth while maintaining regulatory compliance.

Fragomen, the world’s leading provider of immigration services, plays a key role in the development of automated solutions for short-term and temporary worker processes, leveraging cutting-edge from its short-term business travel technology solution, Nomadic, to streamline compliance with complex EU regulations.

Specifically, the firm’s Sheffield-based Fragomen Consulting Europe (FCE) team has been piloting and refining these services which are customized for posted worker notifications, ensuring compliance across various EU countries and helping companies to manage assessments and service orders with speed and accuracy. The FCE team helps ensure that clients using the technology can seamlessly navigate these regulatory hurdles, allowing for swift and efficient deployment of workers across borders.

Simplifying Compliance for Businesses

The technology allows travel managers or employees to independently run assessments and place orders seamlessly for themselves or on behalf of other employees with security of information based on defined organization hierarchy or delegations. From the moment a posted worker notification is initiated, the FCE team provides support for the applicant throughout the duration of the process. The applicant is also able to track their status in real-time via the Portal Application Tracker, and in direct communication with their consultant.

“The FCE team helps clients enhance their global mobility programmes through our comprehensive solution which integrates immigration, posted worker and social security for full European work-readiness compliance The FCE team specifically manages the automated filing of the posted worker which significantly reduces the time and cost for our clients, increasing their ability to deploy resources swiftly throughout the EU,”

said Eloise Housley, FCE Manager.

Navigating Complex Posted Worker Regulations

The EU Posted Worker Directive requires employers to file notifications when sending workers to other member states, which also includes UK businesses sending employees to the EU. However, compliance is not straightforward as each country has specific rules and regulations which can also change frequently. Failure to comply can lead to fines or other penalties as countries can, and do, conduct regular inspections.

Fragomen’s solution, powered by Nomadic technology, reduces the complexity of this complex process. By automating the notification filings, the system ensures that businesses remain compliant with evolving regulations without the need the involvement of a solicitor. Instead, by putting the information directly into the hands of the user, it not only lowers costs but also mitigates non-compliance risks, protecting businesses from fines and harm to their reputation.

"Fragomen and Nomadic help organizations to efficiently manage resources and reduce costs. For large companies that frequently send employees on business trips, this automated tool can save thousands of hours in employee time. In the event of any challenges, employers have access to a comprehensive audit trail, ensuring compliance while eliminating lengthy administrative tasks,"

said Jennifer Fackelman, Director at Fragomen Nomadic UK.

Our footprint is local and global.  We have teams around the world assisting clients with their business travel and immigration needs.  We have a specialist team in Sheffield focused on supporting our clients to navigate European regulations.  We continue to expand our services and locations to help organisations with their global mobility needs.

To learn more about our services, please use this form or reach out via email to londoninfo@fragomen.com.