What businesses need from staff as GDPR deadline looms large

26th April 2018

With the May 25th deadline to the new general data protection regulation (GDPR) approaching, a leading employment lawyer outlines a series of simple steps to set businesses on the path to compliance.

Barry Warne, partner and head of employment law at hlw Keeble Hawson says a significantly raised standard for consent when it comes to collecting; storing and processing personal data lies at the heart of the new legislation. He said: -Under GDPR, data cannot be processed without a 'lawful basis for processing' such as consent. If consent is relied upon, every employee will have to give informed, explicit consent for personal information to be taken and they will have the right to expect total transparency about how that information is used. Barry recommends that employers conduct a simple internal data-mapping exercise to establish key facts which include what information is collected, who is collecting it, how and why it is being collected as well as how information will be used, how long it will be retained and why. -Being equipped with vital information and facts such as with whom information will be shared; how it effects individuals concerned and whether the intended use is likely to cause individuals to object or complain - will enable employers to draw up a picture of how data flows through their organisation, he added. -Helping companies to understand what constitutes personal data and exactly what happens to that data, this mini audit will enable them to draw up what is known as a privacy notice a key document setting out agreed protocols for handling different types of information within the business. -The importance of a robust privacy notice cannot be underestimated and it is worth seeking expert advice to ensure it is constructed in accordance with the expectations of GDPR. Fines of up to €20,000,000 or 4% of a firm's annual turnover can be imposed for non-compliance with GDPR. Caption: Mini audit key to GDPR compliance: Barry Warne.

You might also be interested in

Landmark skills training report calls for wide-ranging reboot of UK system

Thu 6th May 2021

A major new report is calling for a root and branch reform of the UK’s training system to help businesses access the skills they need to boost productivity.

Sheffield Chamber Comments on Sheffield City Region Quarterly Economic Review Q1 2021 Results

Thu 6th May 2021

On 27th April 2021 businesses from across the region gathered to hear the latest results following the Sheffield City Region (SCR) Quarterly Economic Review for Q1.

BCC welcomes ratification of UK-EU TCA but says work remains to be done

Thu 29th April 2021

Speaking after news that the Trade and Co-operation Agreeement has been ratified, Hannah Essex, Co-Executive Director of the BCC, said:

New Figures Show Workforce Growth Expected but Some Sectors Yet to See Signs of Revival

Thu 29th April 2021

The British Chambers of Commerce today released its Quarterly Recruitment Outlook for Q1 2021.